Accounting with Xero or QuickBooks

Connect Xero or QuickBooks once, choose how invoices arrive, and invoices paid there are marked Paid here.

What's in this video

1. If you use Xero or QuickBooks, connect it here, so nobody has to type an invoice twice. In Governance, click Accounting.
2. There's a card for each. Connect the one your accountant uses. You only need one.
3. For Xero, click Connect Xero. You sign in to Xero, tick your organisation, and come straight back here. Only an admin can connect it.
4. On QuickBooks Online instead? Click Connect QuickBooks, sign in to Intuit, and choose your company.
5. Once Xero is connected, the card shows your organisation, and three settings.
6. First, the sales account code. It's usually two hundred, for Sales. If you're not sure, ask your accountant.
7. Next, how invoices arrive in Xero. As drafts, your accountant approves them there first. As approved, they're ready to be paid.
8. Tick this box only if your invoice amounts already include VAT. Otherwise Xero adds the VAT on top. Then click Save.
9. Now, any invoice in your Sales Ledger goes to Xero with one click. If the customer is already in Xero, they're matched. If not, they're added.
10. When an invoice is paid in Xero, it's marked Paid here too. OmniSchema checks every thirty minutes, or click Check for payments now.
11. And Disconnect stops anything new being sent. Invoices already in Xero stay there. That's Accounting.